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Our School Policies

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HOURS OF OPERATION:

  • Nursery: 6:30am- 5:45 pm

  • Toddlers 1: 6:30am - 5:45 pm

  • Toddlers 2: 6:30 AM - 5:00 PM

  • Preschool: 6:30am - 4:30 pm

  • Pre-k / Kindergarten: 6:30am - 4pm

 

No Students will be accepted into class before opening hours. Aftercare starts after your selected pick-up time, starting from Preschool for the amount of $2.00 per child per day. Aftercare can be paid upon drop-off or added to the school fee. The late pick-up fee is $40.00, kicking in at 6:00 pm No students are to be left at the school at 6 or thereafter. If left at the school at 6 pm or after more than 3 times, this will result in a 2-day suspension pending a withdrawal decision by the school's director. Please note that such records are reported to the M.O.E. 

 

SUMMER PROGRAM HOURS​

  • MON- THURS: 8:00 AM - 4:00 PM

  • FRI: 8:00 AM - 2:00 PM

No summer school students will be accepted before stated hours. Aftercare is available at the rate of $5.00 from 4:00 PM - 5:00 PM. Any time after 5:PM to 5:45 is an additional $5.00. The late pick-up fee is $40.00, kicking in at 6:00 pm. No students are to be left at the school at 6 or thereafter.  Parents are responsible for providing Lunch for their little one. Please ensure your child has breakfast before coming to school.

 

PART-TIME HOURS:​

  • MONDAY - FRIDAY: 8:00 AM - 3:00 PM

Aftercare is available from 3:30 pm to 4:30 PM for an additional fee of $5.00. A $1.00 per minute charge starting at 4:35 PM if not picked up on time. A $10.00 late pick-up fee will apply if aftercare is not pre-arranged, plus $2.00 per minute after 3:10 PM. â€‹The late pick-up fee is $40.00, kicking in at 6:00 pm. No students are to be left at the school at 6 or thereafter. 

 

SATURDAY CARE HOURS: 

  • 8:30 AM - 3:00 PM

This program does not support aftercare! A $10.00 late pickup fee is charged at 3:10 PM. A $1.00 per minute charge starts at 3:30 PM if not picked up on time. ​The late pick-up fee is $40.00, kicking in at 4:00 pm. No child is to be left at the school after 4:00 PM or thereafter. 

 

SIGNING CHILDREN IN & OUT:

All students must be signed in and out daily by persons who are dropping off or collecting students. No students will give to anyone who is not on the application list for pickup. Please remember to use the ProCare App to log your child in and out as well as to receive your child's bill or invoices.

 

PARENTS POLICY:

To ensure a positive and safe learning environment for all children, we kindly ask all parents to adhere to the following guidelines:

  • Appropriate Attire: Parents must dress respectfully when visiting the school.

  • Parking Etiquette: Park considerately, allowing space for other parents.

  • Food Safety: Do not send spoiled food or snacks; they will be discarded. Proper school and snack bags are required. 

  • Respectful Communication: Address concerns with the office staff respectfully. Disrespectful behavior towards staff is not permitted. 

  • Emotional Regulation: If upset, take a moment to calm down before entering the school to ensure a safe and supportive environment for all children. 

  • Authorized Access: Refrain from walking through the school without permission. You will be asked to leave if you do not follow this rule. 

  • Authorized Pick-Up/Drop-Off: Inform the office in advance if someone not on the approved list will be collecting or dropping off your child.

  • Hygiene Policy: Children will not be accepted into class with overnight or excessively soiled diapers. Parents are expected to be honest about their child's condition when leaving them in the school's care.

  •  Honesty & Liability: Parents must be honest when leaving their child in our care. This policy aims to maintain a respectful, safe, and healthy environment for every child. Your cooperation is greatly appreciated.

  • Participation: All parents are asked to participate in PTA meetings and school events.

  • Accessories: Children are not allowed to wear jewelry, hair beads, or bring toys to school. These are considered hazards to the students. The school will not be accountable for any jewelry, ribbons, berets, or toys being lost or broken.

  • Bag Items: All school items that are asked of you to pack in your child's bag are mandatory. If the item is not sent with the child, there will be a $1.00 fee added to your school fee slip.

  • Allergies & Hazards: No Baby Powder or Personal toys / Items are allowed.

  • Uniform: All students are asked to come to school in complete uniform, as well as P. E, ballet, judo, and swimming. Students are expected to be clean and tidy when coming to school.

  • BOOKS & SUPPLIES: To ensure your child receives their school books and supplies on time and at the best price, please submit your order and payment by the deadline. Ordering and paying by this deadline helps us secure bulk discounts. Late orders will incur additional fees, which will be the parents' responsibility to cover.​

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​The overall goal of this policy is to create a positive, safe, and respectful environment for the children, staff, and parents at the school. It emphasizes clear communication, mutual respect, and adherence to basic health and safety standards.​

 

​PAYMENT POLICY

ALL FEES ARE SUBJECT TO CHANGE!

School Fee Payments, Refunds, and Credits

 This passage outlines the school's policy regarding fee payments, cancellations, and refunds. 

Cashless and Contactless Payments: All fee payments must be made electronically, likely through bank transfer or online payment methods. Contact the school office for specific banking details.

 

Refund Policy: Some fees, such as registration fees, are non-refundable under any circumstances. 

 

Crediting Fees: In certain situations, at the administrator's discretion, non-refundable fees *may* be credited towards future services or fees.

 

Case-by-Case Basis: Credits and refunds are decided based on the individual circumstances of each case.

 

75% Refund (with Notice): If a child doesn't attend paid days *and* a cancellation notice is given at least one week in advance, a 75% refund may be considered. No Full Refunds: The school does not offer full refunds for any fees.

 

In essence, this policy encourages electronic payments and specifies conditions for partial refunds related to attendance and timely cancellation. Students/Parents should discuss their cases directly with the administrator to determine if a credit or refund is possible.

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Understanding School Fee Payments

  • Monthly fees are due on the 15th of each month. If there is an extension payment contract, then it is due on the requested date.

  • Term fees are due on the 15th of the last month of each term.

  • Drop-in Fees: Are to be paid before the booked drop-off.

  • Consequences of Non-Payment: Unpaid fees can lead to suspension or termination of care, unless alternative payment arrangements are agreed upon.

  • Late Fee: A $50 late fee is applied, followed by an additional $20 per week (subject to change).

  • Fees Based on Enrollment: Full-time/part-time fees are based on booked days, regardless of actual attendance, including absences due to illness, holidays, or vacation.

  • NSF Cheques:** A $50 fee is charged for bounced checks. A second bounced check requires all future payments to be made in cash.

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​Mandatory Events

All students who are enrolled with JKA must attend the following events.

  • Sports Day

  • Christmas Production

  • Debutante Tea Party & Float

  • Junior Junkanoo

  • All assigned field trips.

 

LATE ENROLLMENT POLICY

Enrolling after the standard deadline? No problem! We understand that sometimes enrollment plans change! Our welcoming late-enrollment policy allows your child to be placed on our waiting list. We may even offer part-time attendance in the interim. This provides a valuable opportunity for both your family and our school to assess compatibility and to collaboratively determine if our environment is the best fit for your child before considering full-term enrollment. We believe in finding the perfect match for every child before committing to full-term enrollment. It's a partnership approach to ensure success! 

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Our flexible late enrollment policy prioritizes finding the best fit for each child. Late applications are placed on a waiting list, with the possibility of part-time attendance. This trial period allows both parents and our school to determine if a full-time enrollment would be successful and beneficial.

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MEAL PROGRAM:

Meal Policy

Breakfast and lunch are included in the school program. If parents still decide to have lunch brought in from home, we ask that it be placed in a proper food container/ thermos. To help ensure all children have a healthy start to their day and maintain the integrity of our meal program, we kindly request your cooperation regarding breakfast. Our breakfast service is available from 7:30 AM to 8:40 AM. Meal lists are sent to parents every Friday through Email.

 

In our all-inclusive program, there is no rollover with the meal plan. Those days are gone if your child is absent. No cash will be accepted for Meals. All payments must be paid together, no exceptions. If you are sending lunch, it must be sent in a Thermos or a proper container. If the lunch needs to be warmed up from Toddlers 1 to Pre-k4/5, there is a $1.00 fee charged. Please avoid packing leftover food as it may spoil in the child's bag. If the food needs to be refrigerated, please inform the office and make a note on your child's ProCare.

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Late Arrival for breakfast:

We understand that schedules can be unpredictable. Therefore, if you anticipate arriving after 8:40 AM, please ensure your child has eaten breakfast before drop-off. If your child has not eaten, we will kindly ask you to feed them before they join their classmates. This policy is in place to prioritize your child's nutritional needs and well-being. Thank you for your understanding and partnership in ensuring a positive and healthy environment for all.​

 

 

Nursery 1&2:

Nursery 1 and 2 breakfast policy. Please be advised that, as our youngest children are primarily bottle-fed, this policy does not apply to them. Recognizing they are still very young and in the early stages of learning about different foods, we happily accept packed meals for your little ones.

 

We kindly ask that all meals be placed in proper eating containers to ensure safety and hygiene. Additionally, we recommend that you provide your child with a warm bottle before drop-off. This practice can significantly help in alleviating any potential grumpiness or stomach discomfort that may arise from waiting to be fed by their caregiver.

 

Finally, as your children grow and explore different foods, we encourage you to use mealtimes at home as an opportunity to establish healthy eating habits and routines. This will help prepare them for a smoother transition into the Toddler program and encourage positive eating behaviors as they develop.

 

Bottles & Thermos:

To ensure your child's safety and smooth feeding at nursery, please adhere to the following bottle preparation guidelines:

  • Only plastic bottles are permitted.  

  • Bottles must be thoroughly cleaned and sanitized before each use.

  • Bottles should arrive either pre-filled with prepared formula or accompanied by a separate formula dispenser. 

  • Clearly label *every* bottle with your child's full name.  

  • Only a non-glass thermos will be accepted to avoid potential breakage and associated hazards. Adhering to these guidelines ensures a safe and efficient feeding routine for your child while in our care. 

 

Your Child Will Need (4 Sets of Snacks, (Fruits, & water must be packed in the Child’s bag)​

 

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The Ministry of Education policies that govern the regulation and licensing of Daycare and Preschool centers stipulate the following:

 

A. SICK CHILDREN: children are expected to be in good health upon acceptance into the school. Hence all children must have a medical form completed on file. Any child that has a fever, temperature, vomiting, thrush, diarrhea, cold, or any other communicable disease, Must be taken to the doctor and WILL NOT be accepted into class unless the office receives a Medical Certificate from a doctor indicating that the child is well enough to attend school.

 

 

B. MEDICATION: No Teacher is allowed to administer medication to any child. If your child has to take medication, please ensure that it has been given either before school or after school. WE DO NOT give students medication unless approved by the office.

 

 

C. STUDENTS RECORD: The government requires that we have the following documents in each student's file.

a. A medical form completed by a doctor

a. A birth certificate

b. An Immunization Recode

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There must also be 3(three) alternative working contact numbers and emergency contact numbers and a list of persons who are allowed to drop off or collect the child.

ILLNESS POLICY

 

ILLNESS POLICY

Please advise the Center before 8:00 am if a child will not be attending daycare due to illness. If your little one had an immunization shot, it is standard practice that the doctor asks parents to stay home thereafter to properly monitor your child's reaction, so students will not be allowed back to school the same day without a doctor's slip indicating it is safe for the child to be at school. Parents agree that a child who is ill (e.g., fever, infection, diarrhea, runny nose, communicable disease, or any other type of illness that may be passed on to others must be kept at home to protect the well-being of other children. Please respect our illness policy. If a child is not well enough to go outside to play, they are not well enough to attend school. Teething does not cause fever, cold, or any other common illness. If your child has a fever, then something else is wrong. Teething causes discomfort, crying, crankiness, and sore gums.

 

Sick Bay

The parents further agree should a child become ill while in care, those immediate arrangements will be made to remove the child from the class. Children will not be allowed to return to school until they have been symptom-free for at least 24 hours, and a note from a doctor is necessary. 

 

Immunizations

If your little one had an immunization shot, it is standard practice that the doctor asks parents to stay home thereafter to properly monitor your child's reaction, so students will not be allowed back to school the same day without a doctor's slip indicating it is safe for the child to be at school.

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MEDICATION:

No Teacher is allowed to administer medication to any child. If your child has to take medication, please ensure that it has been given either before school or after school. WE DO NOT give students medication unless prescribed by a doctor and approved by the office. These prescribed medications must bear the child's name along with the correct amount to give. If the medication is to be given once or twice a day, parents are responsible for administering the medication.

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LATE ARRIVAL/PICKUP POLICY

Please advise the SCHOOL prior to 7:00 am if your child will be arriving later than the pre-arranged time. It is the parents’ responsibility to ensure that children are picked up no later than 6:00 p.m. If you are not able to pick up your child by 6:00 p.m., a $40.00 late fee will be charged upon pick up.

 

Please notify the school if an unauthorized person will be picking up your child. Verbal or written permission must be received before we will release a child to anyone who is not authorized on the registration form. An ID must be presented upon pick-up time. If a parent cannot be contacted, it is the policy of 3 Family Childcare to call an emergency contact should a child remain in care after 6:00 pm. A late fee of $40.00 is charged at 6:00 pm, and $2.00 per minute per child will apply if a child remains in care after 6:00 pm. This late fee is due and payable upon pickup or will be added to the school fee. If left at the school at 6 pm or after more than 3 times, this will result in 1 1-day suspension while pending a decision to continue child care service here at JKA. 

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ILLNESS, ABSENT, OR HOLIDAY REFUNDS

JKA is not responsible for refunding fees if your little one is out sick, absent, or on holiday break. If your child has been sick or absent and was out of school for one or two weeks, and you seek a refund for the absent days, the fees will then be calculated as $25.00 per day. If there is a balance remaining, it will be added to your account pending a waiver at school choice. 

 

TERMINATION/WITHDRAWAL

Just Kids Academy Childcare reserves the right to suspend or terminate the care of any child without notice, should it be deemed necessary for the overall safety and well-being of other children in our care.

 

A two-week notice is required by either party to terminate (Removal of the child) this agreement. If the parent withdrawal form is not brought in two weeks before the withdrawal date, a $150.00 penalty fee is required to cover the seat.

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DISCIPLINE POLICY

Discipline Procedures and Policies

At Just Kids Academy, we believe that learning how to interact positively with others and follow instructions is a crucial part of a child's development. Our discipline policy is designed to help children achieve this in a supportive and caring environment. We focus on encouraging positive behaviors and guiding children towards self-control and responsibility for their actions. This approach ensures a happy and successful preschool experience for everyone.

 

 

Our discipline procedures will consist of the following strategies:

1. Encourage children to use their words when having a disagreement with another child. Facilitating children in their attempts to settle their own disputes.

2. Redirecting behavior when this seems potentially effective.

3. Separating a child from the group (Time-Out) – One Minute away for each year of age.

4. Counseling children individually about their behaviors.

5. Making parents aware of disciplinary concerns (Incident Report)

 

 

Disruptive Behavior distracts from the full benefit of the SCHOOL program and will result in consequences. To ensure the safety of students and staff, we have put in place a positive discipline program. The following are guidelines used when disciplinary action becomes necessary due to unacceptable behavior. Severe behavior will be addressed by the Preschool Director/Principal. The following behaviors are considered disruptive:

  • ​Requires constant attention from the staff

  • Inflicts physical or emotional harm on other children, adults or oneself

  • Disrespects people and materials provided

  • Consistently disobeys the rules of the classroom

  • Verbally threatens other students and/or staff

  • Uses verbal or physical activity that diverts attention away from the group of children

 

 

Discipline Procedures for Disruptive Behavior

  • 1ST OFFENCE: A verbal warning is given, with an explanation of the offense.

  • 2ND OFFENCE: The child will be separated from the group and placed in time out for 1-4 minutes according to their age.

  • 3RD OFFENCE: The child may not be allowed to do outdoor/indoor play, depending on the teacher's choice, for 5 to 10 minutes of self reflection time.

  • 4TH OFFENCE: The teacher will call the administrator to the room to discuss with the child the offense for which he/she is being reprimanded.

  • 5TH OFFENCE: The Parent will be contacted for a Parent-Teacher Conference to discuss a solution to the particular offense.

  • 6th OFFENCE: Suspension- 1 to 2 days from the SCHOOL and/or remainder of the day.

  • 7TH OFFENCE: Repeated aggressive/inappropriate behavior may result in removal from the program with approval from the Preschool Director/ Principal.

 

 

What our staff at Just Kids Academy Practice

  • We model appropriate behavior; we praise, reward, and encourage the children.

  • We provide the children with logical consequences of their behavior.

  • We provide alternatives for inappropriate behavior to the children.

  • We DO NOT spank, shake, or otherwise physically punish the children.

  • We DO NOT make fun of or otherwise verbally abuse the children.

  • We DO NOT place the children in locked rooms, closets, or boxes as punishment.

  • We DO NOT withhold food, rest, or toilet use.

  • We DO NOT leave any child unattended.

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BIRTHDAY POLICY

"Want to have a birthday party!"

 

To ensure a smooth and enjoyable birthday celebration for your child and their classmates, please review the following friendly and welcoming guidelines:

 

  • Party Duration: Birthday celebrations are limited to a maximum of 45 minutes. Parents can host for a maximum of 20 minutes.

  • Setup Time: All party supplies and items must be delivered to the school between 10:00 AM and 11:00 AM. This allows the teacher adequate time to organize and prepare for the celebration with minimal disruption to the school day.

  • Rental Options: For enhanced entertainment, we offer a bouncing castle rental for $40.00 and other large games like Giant Bowling, Giant Connect 4, and a Basketball Game for $10.00 each.

  • Advance Notice: Please submit your birthday party request at least one week in advance. This allows the teacher to adjust lesson plans and inform other parents appropriately.

  • Invitations: Birthday invitations can be dropped off at the school office for distribution to your child's class.

  • Dress-Up: The teacher may request a fun dress-up theme for the day. Please note that regardless of any theme, it will still be a regular school day with regular classes and learning taking place.

 

By following these guidelines, we can create a memorable and enjoyable birthday experience for your child and their classmates while minimizing disruption to the classroom routine.

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